The JobSquad Solutions Team is currently looking for an Administrative Assistant to work at a company located in the Trenton, New Jersey area!
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| Administrative Assistant
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| Position Location
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| Trenton, New Jersey
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Pay/hours for position
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| Hours are Monday-Friday 8:00AM-4:30 PM
$22-25 hourly
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Requirements of position
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- Microsoft Excel is an absolute must.
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- High school diploma or general education degree (GED) and 2 to 3 years related experience and/or training.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
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Responsibilities of position
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- Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
- Composes and types of routine correspondence.
- Organizes and maintains file system and files correspondence and other documents.
- Maintains personnel files in coordination with the branch manager.
- Answers and screens manager's telephone calls and arranges conference calls.
- Coordinates manager's schedule and makes appointments.
- Greets scheduled visitors and conducts to appropriate area or person.
- Arranges and coordinates travel schedules and reservations.
- Coordinates and arranges meetings, prepares agendas, reserves, and prepares facilities.
- Makes copies of correspondence or other printed materials.
- Prepares outgoing mail and correspondence, including e-mail and faxes.
- Orders and maintains supplies and arranges for equipment maintenance.
- Retrieves messages from voice mail and forwards them to appropriate personnel.
- Submits timesheets and other payroll documents to the payroll department.
- Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
- Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
- Answers questions about organization and provides callers with address, directions, and other information.
- Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
- Monitors visitor access.
- Updates appointment calendars.
- Receives, sorts, and routes mail, and maintains and routes publications.
- Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
- Takes payments for services and products.
- Orders, receives, and maintains office supplies.
- Performs other clerical duties as needed, such as filing, photocopying, and collating.
- Assist in employee engagement events.
- Maintains reporting logs for branch updated and sends monthly communication.
- Prepares billing each month for onsite customers in collaboration with branch manager.
- Helps create and foster a professional atmosphere in the office with internal employees, customers, and vendors.
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The JobSquad Solutions Team is made up of experts around the country. Serving our local workforce communities is our passion.
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