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IL (Statewide) · Contract to Perm

Administrative Assistant

The JobSquad Solutions Team is currently looking for a Administrative Assistant to work at companies located throughout IL!

Job Squad is looking for an Administrative Assistant for our Food Manufacturing Partner in Bedford Park, IL.

Answers switchboard and routes calls as appropriate.
Greets scheduled visitors and conducts to appropriate area or person.
Assists in coordination of physical inventory reports
Adds weight sheets
Manage filing of Sales Orders, Production Reports, Inventory Reports, and Production Plans
Adds data related to Daily Production Reports
Revises production entries
Accepts outstanding transfers
Conducts transfers to request or send out products to and from various locations
Conducts inventory control
Schedules Production in ERP program when plant manager is out of the office
Liaison for Bedford Park
Prepares documentation for receiving
Coordinates physical inventory reporting
Faxes or scans documents to Bridgeview
Shreds confidential documents
Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
Orders and maintains supplies, and arranges for equipment maintenance.
Composes and types routine correspondence.
Organizes and maintains file system, and files correspondence and other records.

Responsibilities

Answers switchboard and routes calls as appropriate.
Greets scheduled visitors and conducts to appropriate area or person.
Assists in coordination of physical inventory reports
Adds weight sheets
Manage filing of Sales Orders, Production Reports, Inventory Reports, and Production Plans
Adds data related to Daily Production Reports
Revises production entries
Accepts outstanding transfers
Conducts transfers to request or send out products to and from various locations
Conducts inventory control
Schedules Production in ERP program when plant manager is out of the office
Liaison for Bedford Park
Enters Operations Data into several data sheets including yield and productivity (data from dailies), cook lot versus raw receiving cross reference datasheet packing log datasheet, measuring “% leakers” for each production run.
Prepares documentation for receiving
Coordinates physical inventory reporting
Faxes or scans documents to Bridgeview
Shreds confidential documents
Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
Orders and maintains supplies, and arranges for equipment maintenance.
Composes and types routine correspondence.
Organizes and maintains file system, and files correspondence and other records.
Makes copies of correspondence or other printed materials.
Prepares outgoing mail and correspondence, including e-mail and faxes.
Prepares and modifies weekday/weekend work schedules for USDA
Orders labels, packaging, and seasoning with direction from prod. supervisor and/or shipping
Orders parts/service from outside service contacts
Updates and maintains maintenance work logs with Mechanic
Performs other duties as required.

Requirements

Answers switchboard and routes calls as appropriate.
Greets scheduled visitors and conducts to appropriate area or person.
Assists in coordination of physical inventory reports
Adds weight sheets
Manage filing of Sales Orders, Production Reports, Inventory Reports, and Production Plans
Adds data related to Daily Production Reports
Revises production entries
Accepts outstanding transfers
Conducts transfers to request or send out products to and from various locations
Conducts inventory control
Schedules Production in ERP program when plant manager is out of the office
Liaison for Bedford Park
Enters Operations Data into several data sheets including yield and productivity (data from dailies), cook lot versus raw receiving cross reference datasheet packing log datasheet, measuring “% leakers” for each production run.
Prepares documentation for receiving
Coordinates physical inventory reporting
Faxes or scans documents to Bridgeview
Shreds confidential documents
Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
Orders and maintains supplies, and arranges for equipment maintenance.
Composes and types routine correspondence.
Organizes and maintains file system, and files correspondence and other records.
Makes copies of correspondence or other printed materials.
Prepares outgoing mail and correspondence, including e-mail and faxes.
Prepares and modifies weekday/weekend work schedules for USDA
Orders labels, packaging, and seasoning with direction from prod. supervisor and/or shipping
Orders parts/service from outside service contacts
Updates and maintains maintenance work logs with Mechanic
Performs other duties as required.
Bilingual English/Spanish required.

The JobSquad Solutions Team is made up of experts around the country. Serving our local workforce communities is our passion.

Reference #TM123456